JOB CLASSIFICATION

Job Title: Finance & Admin Manager

Duty Station: Addis Ababa

JOB DESCRIPTION

JOB Summary:

The Finance & Admin Manager at Geez Education and Training PLC plays a pivotal role in managing human resources and financial operations. This position is responsible for developing and implementing HR policies, managing recruitment processes, ensuring compliance with labor laws, and overseeing financial planning and reporting. The ideal candidate will align HR and finance strategies with the company's objectives, fostering a culture of growth and efficiency

Key responsibilities:

1. HR Management:

·  Develop and implement HR policies and procedures to enhance organizational effectiveness.

·  Manage recruitment and selection processes to attract and retain top talent.

·   Oversee employee onboarding, training, and development programs.

·  Ensure compliance with labor laws and regulations.

·  Establish performance evaluation systems and provide coaching for managers and employees.

·  Develop staff engagement initiatives to foster a positive workplace culture.

· Prepare and manage the annual budget, ensuring alignment with organizational goals.

· Oversee financial reporting and analysis to provide insights for decision-making.

·  Implement financial controls and audits to mitigate risks.

·  Collaborate with executive management to develop and execute strategic HR and financial plans.

· Monitor and evaluate the effectiveness of HR and financial initiatives.

· Ensure compliance with financial regulations and HR policies.

· Develop risk management strategies to protect the organization’s assets.

·  Liaise with external stakeholders, including auditors, tax advisors, and regulatory bodies.

·  Build strong relationships with employees and management to support HR and financial objectives.

Objectives and Key Results (OKRs)

Objective 1: Enhance HR Operations

1: Streamline the recruitment process to reduce time-to-hire.

 2: Implement a comprehensive onboarding program for new hires.

 3: Achieve employee satisfaction scores above industry benchmarks.

4: Develop training programs addressing key employee skill gaps.

5: Establish a performance management system linked to organizational goals.

 6: Increase internal promotions through targeted development programs.

 7: Create a diversity and inclusion initiative to promote a diverse workforce.

 8: Foster a positive organizational culture through engagement activities.

Objective 2: Optimize Financial Performance

 1: Reduce operational costs through efficiency initiatives.

 2: Increase revenue through strategic financial planning.

 3: Implement financial reporting systems for real-time insights.

 4: Achieve timely and accurate financial reporting.

 5: Develop a long-term financial strategy aligned with company goals.

 6: Conduct regular audits to ensure compliance and mitigate risks.

 7: Increase cash flow through improved receivables management.

 8: Identify and implement cost-saving measures.

Objective 3: Strengthen Compliance and Risk Management

 1: Conduct regular compliance audits for HR and financial practices.

 2: Develop a risk management framework for financial operations.

 3: Ensure 100% compliance with labor laws and regulations.

 4: Train staff on compliance and risk management practices.

 5: Establish protocols for reporting and addressing compliance issues.

 6: Create a crisis management plan for financial disruptions.

 7: Monitor and adjust compliance strategies based on regulatory changes.

 8: Engage stakeholders in compliance training initiatives.

Objective 4: Foster Employee Development

 1: Develop personalized development plans for key talent.

 2: Increase participation in training programs by [X]%.

3: Establish mentorship programs to support employee growth.

4: Measure the impact of training on employee performance.

 5: Create a knowledge-sharing platform for continuous learning.

 6: Host regular workshops and seminars on relevant topics.

 7: Encourage cross-departmental training opportunities.

 8: Evaluate the effectiveness of employee development initiatives.

Objective 5: Enhance Stakeholder Engagement

 1: Increase stakeholder satisfaction through regular feedback mechanisms.

 2: Develop partnerships with educational institutions for talent acquisition.

 3: Host community engagement events to enhance company visibility.

 4: Create a communication plan for transparent reporting to stakeholders.

 5: Facilitate regular meetings with key stakeholders for collaboration.

 6: Implement a stakeholder feedback loop for continuous improvement.

 7: Establish a corporate social responsibility program.

 8: Strengthen relationships with industry associations.

Objective 6: Drive Organizational Change

1: Implement change management processes for new initiatives.

2: Conduct change readiness assessments for major projects.

3: Develop communication strategies for organizational changes.

4: Monitor employee feedback during change initiatives.

5: Measure the success of change initiatives through KPIs.

6: Provide training on change management best practices.

7: Foster a culture of adaptability and innovation.

8: Recognize and reward employees who exemplify change leadership

JOB Specification

Qualifications

Education:

·  Bachelor’s/ Master’s degree in Accounting and Finance, Business Administration, or related field.

Experience:

· Minimum of 5 years in finance and HR management roles.

· Proven experience in strategic planning and organizational development.

Skills Requirements:

·  Strong understanding of HR practices and labor laws.

·  Proficient in financial management and budgeting.

·  Excellent analytical and problem-solving skills.

·  Strong interpersonal and communication skills.

· Ability to work collaboratively with various stakeholders.

Competencies

· Strategic thinking

· Leadership and team management

·  Financial acumen

·  Adaptability and resilience

·  Ethical judgment and decision-making